Openness, trust, honesty and transparency are four words that help ensure all relationships stay healthy. We also want to stay a healthy church. Our policies more than technical requirements, they are about making our place safe for you and your family, and for your friends and visitors.
This policy explains how we collect and use the personal information you provide to us, whether this is online, in person or via phone, mobile, email, letter or other correspondence or printed form, and personal information about you that we may obtain from third parties.
Compliance with the current data protection legislation underlies everything we do when it comes to handling your information.
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Stour Valley Vineyard Church is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The trustees of Stour Valley Vineyard Church comply with their obligations under the “GDPR” by keeping personal data up to date; by storing it securely; by ensuring that appropriate technical measures are in place to protect personal data ; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and. by destroying it securely when the data is no longer being retained.
We use your personal data for the following purposes: –
- To enable us to provide a voluntary service for the benefit of the public in the particulargeographical area as specified in our constitution;
- To administer membership records;
- To fundraise and promote the interests of Stour Valley Vineyard Church;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of gift aidapplications);
- To inform you of news, events, activities and services running at Stour Valley Vineyard andother national, regional or area Vineyard events;
4. What is the legal basis for processing your personal data?
- So that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about Stour Valley Vineyard and other national, regional or area Vineyard events – given your explicit consent (as the data subject ).
- When processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by Stour Valley Vineyard Church as a not-for-profit body with a religious aim and : -o theprocessingrelatesonlytomembersorformermembers(orthosewhohave regular contact with it in connection with those purposes); ando thereisnodisclosuretoathirdpartywithoutconsent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.
6. How long do we keep your personal data?
Specifically, we retain data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which Stour Valley Vineyard Church holds about you;
- The right to request that the trustees of Stour Valley Vineyard Church corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the Stour Valley Vineyard Church to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/herpersonal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact The Chair of Trustees, Vineyard Centre, Tudor Road, Sudbury, Suffolk, CO10 1NP.
You can contact the Information Commissioners Office on 0303 123 1113 or via emailhttps://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.